Office Manager/Administrator - Frisco Job
Office Manager/Administrator - Frisco Job
Help Wanted: Office Manager / Administrator
Role Purpose:
Dual responsibility for providing proactive administrative support to the Chairman and Executive Management Team as well as day to day workings of HQ Office.
Duties and Responsibilities:
• Maintains Executive's schedule by planning and scheduling appointments such as meetings, conferences, teleconferences.
• Drafts and produces information of all nature by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Schedules and tracks all travel for executives and employees when requested, including but not limited to flights, hotels and car rentals.
• Sends bespoke communications to internal staff where required e.g. birthday emails and work anniversary emails.
• Creates, tracks, collects and delivers all mail packages via USPS, UPS and FedEx.
• Reconciles relevant postage invoices on a monthly basis.
• Plans and executes all company events, with support from others where needed.
• Tracks and orders all office stationary and supplies on a monthly basis and ad hoc as required.
• Performs other duties as required, including but not limited to ordering flowers, ordering and collecting lunch, ensuring rooms are ready for meetings.
• At times, must be available to work in the evenings and on weekends
Qualifications, Experience and skills Required:
• Minimum 1-2 years’ experience in Office Administration/Exec support role essential.
• Bachelor’s Degree in Marketing, Communications or similar related field.
• Proficiency using a variety of computer software applications, especially Microsoft Word, Excel and Outlook.
• Strong interpersonal skills handling sensitive and confidential situations and documentation.
• Ability to communicate effectively and clearly at all levels and with both internal and external clients
• Excellent spelling, grammar and written skills.
• Friendly and polite telephone manner.
• Knowledge of office administration procedures.
• A high level of attention to detail is required.
• Highly effective at establishing priorities, multi-tasking and meeting tight deadlines.
• Must be flexible and willing to adapt in a fast paced environment.
• Proactive and takes initiative to drive activities to closure, with limited supervision.
Dual responsibility for providing proactive administrative support to the Chairman and Executive Management Team as well as day to day workings of HQ Office.
Duties and Responsibilities:
• Maintains Executive's schedule by planning and scheduling appointments such as meetings, conferences, teleconferences.
• Drafts and produces information of all nature by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Schedules and tracks all travel for executives and employees when requested, including but not limited to flights, hotels and car rentals.
• Sends bespoke communications to internal staff where required e.g. birthday emails and work anniversary emails.
• Creates, tracks, collects and delivers all mail packages via USPS, UPS and FedEx.
• Reconciles relevant postage invoices on a monthly basis.
• Plans and executes all company events, with support from others where needed.
• Tracks and orders all office stationary and supplies on a monthly basis and ad hoc as required.
• Performs other duties as required, including but not limited to ordering flowers, ordering and collecting lunch, ensuring rooms are ready for meetings.
• At times, must be available to work in the evenings and on weekends
Qualifications, Experience and skills Required:
• Minimum 1-2 years’ experience in Office Administration/Exec support role essential.
• Bachelor’s Degree in Marketing, Communications or similar related field.
• Proficiency using a variety of computer software applications, especially Microsoft Word, Excel and Outlook.
• Strong interpersonal skills handling sensitive and confidential situations and documentation.
• Ability to communicate effectively and clearly at all levels and with both internal and external clients
• Excellent spelling, grammar and written skills.
• Friendly and polite telephone manner.
• Knowledge of office administration procedures.
• A high level of attention to detail is required.
• Highly effective at establishing priorities, multi-tasking and meeting tight deadlines.
• Must be flexible and willing to adapt in a fast paced environment.
• Proactive and takes initiative to drive activities to closure, with limited supervision.
Employment Type:
Employee - Full Time
Contact this Employer »
Employer Information:
Employer:
WorldLink
Location:
Frisco
,
TX
Contact Information:
Date Posted: 2019-02-27
Job ID #: 11957
Valid Through: 2019-06-27
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